On 4 December 26 people met at the Whitehorse Art Space in Box Hill Town Hall to attend the final IMUG (Inmagic Museum user Group) meeting for the year. Those present came from diverse organisations including galleries, school archives, museums, historical societies and specialist research libraries illustrating the range of smaller organisations using DB/TextWorks. Three people travelled from Daylesford to attend the meeting.
Jacquie and Gillian were our hosts and started the proceedings by showing us around the exhibition space and providing a brief history of the establishment of the collection. The main collection consists of 1,300 plus artworks – paintings, photographs, ceramics, textiles. Most of the items have been donated since 1927. The Box Hill area has a strong connection to the history of Australian art and this is reflected in the collection. From 1885 to 1888 Tom Roberts and other artists established an artists’ camp at Box Hill so they could paint the surrounding countryside. Among the paintings in the Whitehorse Art collection are works by some of these artists including Tom Roberts, Frederick McCubbin and Arthur Streeton as well paintings by E Phillips Fox. The collection also includes modern works from local artists.
In the meeting room Gillian and Jacquie spoke about cataloguing the collection and why they like using the software, primarily because it is user-friendly. It also is useful to be able to create report forms showing information plus images for selected items. As well as the database for the art collection there is a database recording long term loans, a memorabilia database and a database recording items in the small library collection. Art works are displayed in a number of locations and an inventory of the collection is taken every year.
Many thanks to Vicki Court for her comprehensive and informative meeting report.